Privacy Policy & Terms of Use
Effective Date: December 06, 2025
1. Introduction
This employee portal is a private system of Invictus Security Services, designed exclusively for authorized personnel. By accessing this portal, you agree to be bound by the Privacy Policy and Terms of Use detailed herein. Unauthorised access or misuse will result in disciplinary measures and may lead to prosecution.
2. Information We Collect
- Employee details (Full name, ID/passport, employee number)
- Contact info (email address, mobile number)
- Login data (username, password hash, IP address, timestamps)
- Employment-related data (firearm permits, shift logs, task assignments)
- System usage logs for security auditing
3. How We Use This Information
- Authenticate users and secure system access
- Manage operational tasks and HR functions
- Track firearm bookings and permit validity
- Ensure compliance with safety and security standards
- Audit system use for transparency and protection
4. Data Protection & Security
We apply best practices in security including encrypted storage, access logs, role-based access controls, and continuous monitoring. Sensitive data is never displayed in plain text and is accessible only by authorized roles.
5. Data Sharing
- Data is never sold or shared externally without legal requirement or internal necessity
- Trusted service providers may access specific data under strict confidentiality agreements
- Disclosures may occur if legally mandated by authorities
6. Your Rights
Employees may request access to their personal records, request corrections, or inquire about data practices by contacting HR or the system administrator. All requests are subject to internal review.
7. Data Retention
Your data is stored only as long as necessary for operational, legal, or regulatory purposes. When no longer required, data is securely deleted or anonymized.
8. Updates to This Policy
This policy may be updated periodically. Any material changes will be communicated through this portal. Continued use of the portal after updates constitutes agreement with the revised policy.
9. Contact Information
Invictus Security Services
107 Boardwalk Boulevard, Valley Farm AH
Unit 9, Block 5, Faerie Glen East, Pretoria, 0043
Phone: 064 529 1734
Hours: Open 24 hours
Email: support@invictussecurity.co.za
10. Terms of Use
Authorized Use Only: This system is exclusively for approved personnel. Unauthorized access or sharing of credentials is strictly prohibited.
Prohibited Activities: You may not:
- Access or modify data not assigned to you
- Disclose confidential information to unauthorized individuals
- Use the system for personal gain or malicious intent
- Bypass, disable, or tamper with security features
Monitoring: All interactions with the portal are logged. By using this system, you consent to monitoring and review of your activity for legal, operational, and security purposes.
Compliance: Any misuse may result in suspension, termination, disciplinary procedures, and potential legal prosecution.
Acceptance: Accessing and using this portal implies that you have read, understood, and agreed to this Privacy Policy and the Terms of Use.